Privacy Policy

Your privacy matters to us. Learn how we collect, use, and protect your data.

Last updated: August 20, 2025

Quick Access

Your Rights

  • • Access your data
  • • Request data deletion
  • • Opt-out of tracking
  • • Data portability

Contact Us

For privacy inquiries:
privacy@speakabout.ai

1. Information We Collect

Information You Provide

  • Account Information: Name, email address, password when you create an account
  • Profile Information: Speaker bio, photo, social media links, business information
  • Content: Talk descriptions, resources, GPT tools you upload
  • Communications: Messages you send us via contact forms or email

Information We Collect Automatically

  • Usage Data: Pages visited, features used, time spent on site
  • Device Information: Browser type, operating system, IP address
  • Analytics: Click tracking, page views, conversion rates (with consent)
  • Cookies: Session data, preferences, authentication tokens

Information from Third Parties

  • Social Media: Public profile information when you connect accounts
  • Payment Processors: Transaction data for billing purposes

2. How We Use Your Information

Service Provision

  • • Create and manage your speaker pages
  • • Process newsletter signups
  • • Enable resource downloads
  • • Provide customer support

Analytics & Improvement

  • • Analyze usage patterns
  • • Improve platform features
  • • Generate performance reports
  • • Prevent fraud and abuse

Communications

  • • Send account notifications
  • • Provide feature updates
  • • Respond to support requests
  • • Send marketing emails (with consent)

Legal Compliance

  • • Comply with legal obligations
  • • Protect our rights and property
  • • Ensure platform security
  • • Respond to legal requests

3. Legal Basis for Processing (GDPR)

Contract Performance

Processing necessary to provide our services as outlined in our Terms of Service.

Legitimate Interest

Analytics and platform improvement, fraud prevention, and security measures.

Consent

Marketing communications, non-essential cookies, and advanced analytics features.

Legal Obligation

Compliance with applicable laws, tax requirements, and legal requests.

4. Your Privacy Rights

Access & Portability

Request a copy of your personal data in a portable format.

Download My Data

Deletion & Erasure

Request deletion of your personal data and account.

Request Deletion

Rectification

Update or correct inaccurate personal information in your account settings.

Restriction

Limit how we process your data while we investigate a complaint.

Objection

Object to processing based on legitimate interests or for marketing purposes.

Withdraw Consent

Withdraw consent for marketing communications and optional data processing.

5. Data Sharing & Disclosure

Service Providers

We share data with trusted third parties who help us operate our platform (hosting, analytics, payment processing). All providers are contractually bound to protect your data.

Business Transfers

In the event of a merger, acquisition, or sale, your data may be transferred as part of the business assets. You will be notified of any such transfer.

Legal Requirements

We may disclose data when required by law, court order, or to protect our rights and the safety of our users.

6. Data Security

Encryption

All data transmitted and stored is encrypted using industry-standard protocols.

Access Controls

Strict access controls ensure only authorized personnel can access your data.

Regular Audits

We conduct regular security audits and vulnerability assessments.

7. Data Retention

Retention Periods

  • Account Data: Retained while your account is active and for 2 years after deletion
  • Analytics Data: Aggregated data retained for up to 5 years for business insights
  • Email Communications: Transactional emails retained for 7 years for legal compliance
  • Support Tickets: Retained for 3 years to improve customer service
  • Marketing Data: Deleted immediately upon unsubscribe or opt-out

8. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We ensure adequate protection through:

  • Standard Contractual Clauses (SCCs) approved by the European Commission
  • Adequacy decisions for transfers to countries with adequate protection
  • Binding Corporate Rules for intra-group transfers
  • Certification schemes and codes of conduct

9. Contact Information

Data Protection Officer

Email: privacy@speakabout.ai

Address: Speak About AI Privacy Team, [Your Address]

Response Time: We respond to privacy requests within 30 days

EU Representative: For users in the European Union, you may also contact our EU representative at eu-representative@speakabout.ai for privacy-related inquiries.

10. Policy Updates

We may update this Privacy Policy from time to time. When we make material changes, we will:

  • Notify you via email if you have an account with us
  • Display a prominent notice on our website
  • Update the "Last Modified" date at the top of this policy
  • For significant changes, provide 30 days advance notice

Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.

Questions about your privacy?

We're here to help. Contact our privacy team for any questions or concerns.

Contact Privacy Team